Get the Microsoft Excel™
Expense Voucher
The Adobe Reader™ version (.pdf) is
read-only. You can type in and print from this form
but your input can not be saved to your computer.
You must have a copy of Adobe Reader™ (or an
equivalent program) to use this version.
Get the Adobe Reader™
Expense Voucher
Requesting
Checks
For each program or project, give receipts and a
completed Expense Voucher to the
Treasurer as soon as possible after your event.
Ideally, OCN will have one voucher for every check
written to correlate checkbook and bank statement.
All reimbursements must be documented by receipts.
Copies of receipts are acceptable. To meet auditor
recommendations, check requests require chair or
officer approval before payment. Signatures are
best.
If you want a check at a meeting, mail the voucher
and receipts well ahead of time. If you e-mail the
Voucher and receipt copies, also phone to alert the
treasurer to look for your e-mail.
Our fiscal year ends on July 31st. Receipts from
the year ended are not reimbursable.
INCOME
VOUCHERS
The
Microsoft Excel™ version (.xls) can be typed
in, printed, and saved on your computer. You must
have a copy of Microsoft Excel™ (or an
equivalent program) to use this version.
Get the Microsoft Excel™
Income Voucher
The Adobe Reader™ version (.pdf) is read-only
and will allow you to print a blank form for you to
fill out by hand. You must have a copy of Adobe Reader™ (or an
equivalent program) to use this version.
Get the Adobe Reader™
Income Voucher
Turning in
Checks
For each program or project, chairs give checks and
a completed Income Voucher to the
Treasurer. Submission verifies that all
participating studios have sent the correct amount.
The total amount is your budget for your program.
We can only accept checks that are made out by OCN
teachers. Teachers collect parent checks and then
write one check payable to MTAC/OCN.
Checks must be completely and accurately filled out
for the correct amount. Our bank returns checks
that are missing information such as the date,
MTAC/OCN, amount, or teacher’s signature.
Completing the
Voucher Form
List each check on the Voucher (a verification and
organizational tool for chairs, our
Treasurer’s record, our bank’s deposit
slip and a paper trail for auditors.) Excel allows
checks to be entered in any order and then sorted
alphabetically. It will total them for you.
Please direct any questions regarding vouchers to
Gary Hung.